Know Who's In, Who's Out, and Who's Late, Before the Day Begins.
MSMEBOT HRMS gives your HR team biometric verification, GPS-based office tracking, automated leave approvals, payroll processing, and real-time notifications, all in one system.
From ₹149 /user/month, billed annually.
The problem
Manual attendance management costs you more than time.
Register-based attendance is easy to manipulate. WhatsApp leave requests get lost. Payroll takes days to calculate because you're cross-referencing three spreadsheets. And when an employee disputes their salary, there's no reliable audit trail.
MSMEBOT HRMS replaces all of that with a single, verifiable, automated system.
Inside the product
What MSMEBOT HRMS actually does
Biometric & GPS Attendance
- AI face recognition punch-in: Employees scan their face to mark attendance, with no proxy punching and no buddy punching.
- Fingerprint punch-in: Employees can also punch in with a fingerprint scan on supported devices, a second biometric option alongside face recognition.
- GPS geofencing: Know whether each punch came from inside the office or a remote location, automatically, with a configurable radius per branch.
- Live map: See every employee's real-time location on a map, with In Office / Remote status and movement history.
- Punch photo capture: Every punch stores a timestamped photo, visible to HR for verification.
- Works as a PWA: Installable on any Android or iOS device, with no App Store and no installation fee.
Leave Management
- Three request types: Full-day leave, early exit, or time off, each with its own approval workflow.
- Half-day leave: First Half or Second Half selection, with shift-aware time boundaries.
- Leave cancellation: Employees can cancel approved leave; cancellations require HR approval and automatically refund the balance.
- Leave balance cards: Employees see their remaining days per leave type in real time, with a visual fill bar.
- Holiday calendar: All public and company holidays visible to employees when planning leave.
- Leave policies per type: Configure accrual rate, carry-forward limits, and leave year period independently for each leave type.
Payroll
- Salary structures: Define Basic, HRA, allowances, PF, ESIC, TDS, and Professional Tax per employee. CTC is calculated automatically.
- One-click payroll run: The system calculates gross pay, deductions, and net pay for every employee based on their attendance and salary structure.
- Payslip generation & delivery: Finalize a payroll run and every employee's payslip is ready, viewable in the system and deliverable by email.
- Loans & advances: Track employee loans with EMI schedules. Deductions apply automatically each payroll cycle.
Notifications & Automation
- 17 configurable notification events: From punch-in to payslip, every event can trigger an Email, WhatsApp, or push notification.
- Automated reminders: Punch-in and punch-out reminders sent automatically if an employee hasn't marked attendance X minutes after shift start or end.
- Multi-channel delivery: Official WhatsApp Business API, unofficial WhatsApp, and Email, configurable per event.
Reports & Exports
- Attendance reports: Daily register, monthly summary, late arrivals, absentee report, regularization log, and team attendance, all downloadable as Excel.
- Leave reports: Leave register, balance report, leave type summary, and encashment report.
- Payroll reports: Monthly payroll summary, payslip report, salary register, deduction report, and loan & advance statement.
Audience
Designed for every role
FAQ
Frequently asked questions
What happens if an employee forgets to punch in?+
They can submit a Regularization Request with the correct time and a reason. Their manager or HR reviews and approves it, and the record is corrected with a full audit trail.
Can we have different shifts for different teams?+
Yes. You can create as many shifts as you need, each with its own start time, end time, break duration, and grace period. Each employee is assigned to one shift.
Does it work for employees who work from home?+
Yes. Employees outside the office geofence are marked Remote rather than In Office. Their attendance, leave, and payroll work identically; only the location badge differs.
How is payroll calculated if an employee is on leave for part of the month?+
The payroll engine uses the employee's attendance record and approved leaves to calculate paid and unpaid days automatically, then applies deductions and generates the net pay.
One platform
Your HR team uses MSMEBOT HRMS. Does your sales team use MSMEBOT CRM?
Close more deals with a full sales pipeline, WhatsApp-integrated quotations, and automated follow-up reminders, built for the same team.
See MSMEBOT HRMS in action.
Request a free demo, or reach us directly on WhatsApp: no pressure, just a straight look at how it fits your team.